Accounting Coordinator (Hybrid) - Pediatrics Central Administration
Job description
Location
SAINT LOUIS, MO 63110


Scheduled Hours
40
Position Summary
Provides day-to-day operational accounting support for the Department of Pediatrics research operation.
Job Description
Primary Duties & Responsibilities:
Accounting/Financial Systems
- Review requisitions routed by labs for processing
- Enter requisitions into the Marketplace purchasing system and monitor purchasing processes as requested.
- Generate purchase orders for equipment, etc.
- Contact vendors to adjust, obtain or process contracts and invoices as necessary.
- Initiate/review for approval all purchasing transactions eligible for blanket order processing.
- Process and track all invoices related to blanket orders, maintaining a spreadsheet of activity and balances.
- Contact vendors to adjust, obtain or process contracts and invoices as necessary.
- Process travel advances and check requests for travel; review supporting documentation and submit approval-ready travel expense reports on a timely basis per university/funding agency guidelines.
- Process internal and external invoices.
- Process inter-departmental invoices, obtaining approvals, keying appropriate accounting codes and tracking as appropriate.
- Review reimbursement requests for appropriate university funding allocation & budget coding.
- Advise on compliance issues & resolve, prior to processing.
- Ensure transactions have supporting documentation and principal investigator or designee approval.
Budget
- Monitor account balances, maintain open encumbrances, process journals and budget adjustments.
- Assist and provide back-up support as requested.
- Perform other duties as assigned.
Working Conditions:
Job Location/Working Conditions
- Normal office environment
Physical Effort
- Typically sitting at a desk or table
Equipment
- Office equipment
The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.
Required Qualifications
Education:
High school diploma or equivalent high school certification or combination of education and/or experience.
Certifications
/Professional Licenses:
No specific certification/professional license is required for this position.
Work Experience:
Accounting (2 Years)
Skills:
Not Applicable
Driver's License:
A driver's license is not required for this position.
More About This Job
WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.
Preferred Qualifications
Education:
No additional education unless stated elsewhere in the job posting.
Certifications
/Professional Licenses:
No additional certification/professional licenses unless stated elsewhere in the job posting.
Work Experience:
No additional work experience unless stated elsewhere in the job posting.
Skills:
Not Applicable
Grade
G08-H
Salary Range
$21.17 - $32.85 / Hourly
The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
Questions
For frequently asked questions about the application process, please refer to our External Applicant FAQ.
Accommodation
If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.
All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.
Pre-Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Benefits Statement
Personal
Up to 22 days of vacation, 10 recognized holidays, and sick time.
Competitive health insurance packages with priority appointments and lower copays/coinsurance.
Take advantage of our free Metro transit U-Pass for eligible employees.
WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
Wellness
Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
Family
We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/
EEO Statement
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.