The Branch Inventory Specialist is responsible for managing branch-level inventory accuracy, purchasing activities, and accounts receivable (AP) support while continuing to assist with inside sales as needed. This role works closely with the Branch Manager, Warehouse Manager, Inside Sales team, and Corporate Purchasing to maintain optimal inventory levels, improve inventory turns, and ensure accurate and timely financial records.

Benefits:

Stable Schedule: Full-time, Monday-Friday with consistent hours based on branch operations—no unpredictable shifts or weekend work!

Generous PTO: 20 PAID DAYS OFF (includes PTO, holidays, and family-focused company closure between Christmas & New Year’s!).

Competitive Pay & Bonuses: Strong hourly rate + OT potential during peak season, plus eligibility for discretionary holiday and performance bonuses.

Top-Tier Benefits:

Comprehensive Benefits: Medical, dental, and vision insurance with significant employer contributions to help keep costs affordable.401K with industry-leading company match.

Additional voluntary benefits, including disability coverage and accident insurance.

Career Growth: We invest in your success—whether through training, promotions, or new opportunities.

Family-Owned & Operated: We treat our team like family and foster a supportive, team-driven environment.

Key Working Relationships:

Branch Manager

Warehouse Manager

Inside Sales Team

Corporate Purchasing Team

Accounts Payable (AP)

Core Competencies Required:

Strong attention to detail

Ability to work confidently across multiple systems (Agility, OnBase, etc.)

Clear understanding of document flow and AP reconciliation processes

Strong communication and organizational skills

Ability to prioritize tasks in a fast-paced branch environment

Primary Responsibilities:

The duties listed below represent primary responsibilities but are not limited to these tasks:

Inventory Management

Perform weekly cycle counts to ensure inventory accuracy 

Conduct monthly dead stock and inventory turns reviews 

Identify excess, obsolete, or non-stock items for transfer or disposal in coordination with the Branch Manager 

Participate in and support the annual physical inventory process 

Purchasing & Stock Replenishment

Execute inventory purchasing and Suggested Purchase Orders (SPOs) 

Work with the Branch Manager and Purchasing to identify inventory gaps 

Source materials through vendors or other RBS branch locations as needed 

Conduct SPO reviews multiple times per week using Agility and Hotlist reports to: 

Prevent inventory shortages 

Ensure timely material sourcing 

Monitor large shared SPOs to ensure correct allocation and timely delivery or pickup 

Receive & Transfers

Maintain accurate and timely receiving of all purchase orders 

Ensure all POs are properly and completely received in the system 

Scan and upload receiving documents daily to keep records current 

Investigate and resolve receiving discrepancies, errors, or damaged materials 

Review all open vendor POs and branch transfers to ensure they are received promptly and not left open past due 

Work with branch staff to validate long-overdue POs 

Complete Service Requests (SRs) for damaged or returned materials in a timely manner 

Coordinate with the Warehouse Manager to ensure branch transfers are: 

Picked up on schedule, or 

Confirmed as successfully shuttled 

Accounts Payable (AP) & Reconcilation

Work in OnBase daily to review and manage AP documentation, including: 

Invoices

Approvals

Supporting documentation

Exceptions

Verify accuracy of vendor invoices and RBS purchase orders 

Investigate and resolve discrepancies by coordinating with: 

Corporate Purchasing

Accounts Payable

Vendors

Ensure vendor orders are acknowledged correctly and corrected when necessary 

Complete AP reconciliations: 

Twice per week initially due to current volume 

Transitioning to once per week as volume stabilizes 

Conduct ongoing and periodic reviews of past PO and invoice variances 

Support month-end close and audit requests by providing required documentation and reports 

Maintain organized AP records in compliance with internal controls and company procedures 

Inside Sales Support

Continue to assist with inside sales during: 

Periods of high customer demand 

Times of limited branch staffing

Performance Expectations:

Maintain accurate inventory levels and minimize excess and dead stock 

Ensure timely and accurate purchasing, receiving, and AP processing 

Proactively identify and resolve discrepancies 

Communicate effectively with branch and corporate teams 

Support overall branch efficiency and financial accuracy 

Ready to build your future with us? Apply today and become part of our growing family at Richards Building Supply!   #ZR West Allis
Richards Building Supply is a wholesale building material distributor serving 16 states with 67 locations! As a family owned, operated and focused company, Richards Building Supply has spent nearly 50 years building a thriving and profitable organization, as well as invaluable business relationships. Richards stocks a comprehensive line of products such as residential and commercial roofing, siding, windows, decking, soffit, doors, molding, rainware, cabinets, and more!   Learn more about us here: https://www.richards-supply.com/about   Terms and Conditions / Privacy Policy:  https://www.richards-supply.com/privacy-policy/   Richards Building Supply believes in hiring military veterans at any level for any position. We know your service trained you in many of the areas we value, such as; leadership, teamwork, performance, integrity, and safety. If your experience matches our requirements, we want you to apply today.    It’s more than a job, it is your Career! Submit your resume today to join our exciting and growing family.