Job Summary:

The Admissions Specialist 1 provides administrative and operational support for the UCSF School of Dentistry's admissions and recruitment functions. Under general supervision, the incumbent coordinates applicant communications, processes and maintains admissions records, prepares application materials for committee review, and supports recruitment and outreach activities for prospective students. The position serves as a primary point of contact for applicants, ensuring accurate and timely information regarding admissions requirements, application procedures, and enrollment processes.

The Admissions Specialist assists with the management of applicant data, interview coordination, admissions events, and admissions committee activities while maintaining confidentiality and compliance with university policies and accreditation standards. The incumbent contributes to a positive applicant experience and supports the UCSF School of Dentistry's efforts to recruit and enroll a diverse and highly qualified student body.

Department Description:

SCHOOL OF DENTISTRY

MISSION: Advancing health through excellence in patient care, education and discovery.

VISION: To be the preeminent innovator in oral and craniofacial health worldwide.

VALUES: Through our values, we demonstrate LEADERSHIP in all that we do.

Leadership, Excellence, Accountability, Diversity, Engagement, Respect, Social responsibility, Honesty, Innovation, and Partnership.

The School is committed to providing outstanding, integrated patient-centered care, preparing the next generation of clinicians and scientists for a rapidly evolving health care system, leading the world in scientific discovery and its translation into improved patient care and public health, creating and maintaining a supportive work and learning environment that attracts the best faculty, staff, students and trainees who can meet the changing needs of the School, society and profession, and optimizing resources to support strategic objectives and maximize stakeholder value.

We provide comprehensive oral health care services with over 120,000 patient visits per year. We offer a four-year DDS program as well as a two-year program for international dentists that culminate in the DDS degree. We have numerous specialty residencies, PhD and Master’s degree programs in Oral and Craniofacial Sciences, a combined DDS-PhD program, and a combined PhD-dental specialty training program. Other graduate programs include Craniofacial and Mesenchymal Biology and Bioengineering, and a DDS/MBA program. The School is one of the preeminent oral and craniofacial research enterprises in the world, ranking number one in National Institute of Health funding for 24 consecutive years.

Responsibilities

DUTIES & ESSENTIAL JOB FUNCTIONS

Identify the functions or tasks that employees in the job perform. The essential functions should state the purpose of the work and the results to be accomplished, rather than how the function is performed. Of the tasks listed, what percentage of time is devoted to each? The more time employees spend on a function, the more likely it is that the function is essential. Generally, include those functions that account for 10% or more of the work, i.e., key items that contribute significantly to the achievement of the job.  The functions should add up to 100%.

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Key Responsibilities

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(To update total %, enter the amount of time in whole numbers (without the % symbol - e.g., 15, 20) then highlight the total sum (e.g., 1%) at the bottom of the column and press F9. The total sum should add up to 100%.)

Qualifications

Required Qualifications:

• Bachelor's degree in related area and / or equivalent experience / training
• Basic knowledge and experience working with a diverse student population
• Basic knowledge of UC, and the ability to explain basic information to prospective applicants and the public
• Basic knowledge of academic programs, including curricula and admissions requirements at UC
• Ability to communicate effectively orally and in writing