Collections Analyst
Job description
About Culligan Quench Culligan Quench’s purpose is to impact people’s lives and improve the earth by helping to eliminate the 500 million plastic bottles consumed each year. We play a front-line role in the battle against single-use plastic water bottles by delivering on-demand filtered water solutions to more than 120,000 healthy and environmentally conscious customers across North America. Our bottle-free water coolers, ice machines, sparkling water dispensers and coffee brewers purify the existing water supply, providing an endless supply of clean water and water-based beverages for a fixed monthly fee, typically under a long term bundled service and rental subscription agreement. Culligan Quench has grown from a small regional company to an international leader that had a successful NYSE public offering in 2016 and is now a strategic company owned by private equity backed Culligan. Headquartered in King of Prussia, PA, Quench has more than 1,600 team members operating out of more than 90 locations across North America and Puerto Rico. For more information visit https://quench.culligan.com/ About Culligan There’s nothing more fundamental to life on Earth than water. At Culligan, we believe transforming water can transform the world. That's why we offer expert water services and industry-leading solutions globally. Local Culligan teams deliver better drinking water to people at work, at home and on the go. With expertise across service, science and sustainability, Culligan turns water you can live with into water you can love. For more information visit www.culligan.com. Values: 5Cs Culligan as One Customers come first Commitment to Innovation Courage to do what's right Consistently deliver exceptional results
Position Summary
The Collections Analyst is responsible for supporting customers through the early stages of the accounts receivable lifecycle, with a primary focus on First Payment Default (FPD) prevention, customer onboarding, and payment success. This role partners with new customers to ensure smooth account setup, timely first-payment completion, and adoption of payment solutions such as autopay and electronic billing.
Rather than focusing primarily on aged debt collections, this position emphasizes proactive customer engagement, issue resolution, account setup support, and process guidance to prevent delinquencies before they occur. The ideal candidate combines strong customer service skills, attention to detail, and analytical thinking to improve payment outcomes, enhance the customer experience, and protect company revenue.
Key Responsibilities
First Payment Default (FPD) & Customer Onboarding
- Manage a portfolio of newly activated customer accounts to ensure successful completion of the first payment cycle.
- Conduct proactive outbound calls and email outreach to welcome customers and support payment setup activities.
- Assist customers with enrollment in automatic payment programs, electronic invoicing, and other payment options designed to improve payment success.
- Guide customers through onboarding processes, including invoice delivery preferences, payment methods, and vendor setup requirements.
- Identify and address potential barriers that could lead to missed first payments, including billing concerns, administrative delays, and setup issues.
- Monitor newly onboarded accounts for payment-risk indicators and take preventive action before accounts become delinquent.
- Act as a customer advocate by providing education and support related to billing, payment expectations, and account management
Collections & Account Management
- Manage assigned accounts to ensure timely payment of invoices and reduction of early-stage delinquencies.
- Conduct professional outbound communication via phone, email, and written correspondence.
- Resolve payment delays by identifying and addressing root causes, including billing discrepancies, process gaps, and customer onboarding challenges.
- Document customer interactions and account activity accurately within company systems.
Customer Experience Focus
- Serve as a trusted point of contact during the onboarding and early customer lifecycle stages.
- Build strong customer relationships that encourage positive payment behavior and long-term retention.
- Utilize a consultative approach to understand customer needs and recommend payment solutions.
- Deliver an exceptional customer experience through professional, responsive, and empathetic communication.
Cross-Functional Collaboration
- Partner with Sales, Customer Success, Billing, and Operations teams to facilitate a seamless customer onboarding experience.
- Assist in resolving customer setup issues related to vendor registration, payment processing, invoicing, and account maintenance.
- Identify trends contributing to first payment defaults and recommend process improvements.
Qualifications
Required
- Bachelor’s degree in Finance, Accounting, Business, or related field (or equivalent experience)
- 2+ years of experience in collections, accounts receivable, or credit analysis
- Strong analytical skills with the ability to interpret financial data and aging reports
- Excellent communication and negotiation skills
- Proficiency in Excel and financial systems (e.g., ERP, AR platforms)
Preferred
- Experience in a high-volume or B2B collections environment
- Familiarity with dispute management processes and root cause analysis
- Experience working in a customer-centric or service-oriented finance team
- Experience in customer onboarding, account setup, customer success, or early-stage collections.
- Experience conducting outbound customer outreach focused on payment enrollment, autopay adoption, or account activation.
- Familiarity with vendor setup processes, customer account administration, and billing support functions.
- Experience supporting customers through payment method enrollment and invoice delivery setup.
- Strong customer service background with the ability to build rapport and influence customer behaviors through consultative conversations.
Key Competencies
- Customer-Centric Mindset: Balances business objectives with customer relationships
- Problem Solving: Identifies root causes and develops effective solutions
- Communication Excellence: Clear, professional, and empathetic across all channels
- Attention to Detail: Ensures accuracy in account handling and reporting
- Accountability: Takes ownership of portfolio performance
- Collaboration: Works effectively across teams to resolve issues
- Customer Onboarding Excellence: Effectively guides customers through setup and account activation processes.
- Relationship Building: Establishes trust and credibility during early customer interactions.
- Influencing Skills: Encourages customer adoption of payment solutions that improve payment success and reduce delinquency risk.
- Process Improvement: Identifies onboarding and payment-process gaps that contribute to First Payment Default trends.
Success Metrics
- Reduction in First Payment Default rates.
- Increase in autopay enrollment and electronic payment adoption.
- Timely completion of customer onboarding and vendor setup requirements.
- Improvement in first invoice payment success rates.
- Strong customer satisfaction and retention indicators.
- Accuracy and timeliness of account documentation and reporting.
- Achievement of individual and team FPD prevention goals.
Why This Role Matters
This role is critical in supporting the company’s financial health while reinforcing a customer-first philosophy. The Collections Analyst plays a key role in protecting revenue, improving operational efficiency, and strengthening customer trust.
What We Offer
Quench offers salary, commission, benefits, and incentive awards. We are proud to be an Equal Opportunity Employer. Quench provides equal opportunity in all of our employment practices to all qualified employees and applicants without regard to sex, sexual orientation, race, color, religion, gender, national origin, ethnicity, age, disability, marital or family status, pregnancy, military status, veteran status, genetic information or any other category protected by federal, state and local laws. This policy applies to all aspects of the employment relationship, including recruitment, hiring, compensation, promotion, transfer, disciplinary action, layoff, return from layoff, benefits, training, social and recreational programs. All such employment decisions will be made without unlawfully discriminating on any prohibited basis.
Applicants
Beware of fake job offers falsely claiming affiliation with our company.
• We never request banking details or other personally identifiable information during interviews.
• Our recruiters will never ask prospective employees for payment to apply for a position or as a condition of employment.
• Official emails are from our domain. Our approved emails will come from @quenchwater.com or @culliganquench.com.
Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.