The Assistant Director supports the Director in overseeing the department's administrative, operational, financial, and clinical research activities. The position assists with staff supervision, study operations, budgeting, regulatory compliance, vendor coordination, and process improvement to support the successful execution of clinical trials and research initiatives. Working collaboratively with faculty, research teams, sponsors, CROs, vendors, and departments, the Assistant Director also supports operational planning and strategic initiatives while developing broader leadership responsibilities.

Responsibilities

• Support the Director in the day-to-day operational, administrative, financial, and clinical research activities of the department to ensure efficient operations and achievement of departmental goals.
• Coordinate departmental workflows, staff assignments, operational priorities, and resources to support clinical trials, research initiatives, and administrative operations.
• Assist with the recruitment, onboarding, supervision, mentoring, training, and performance management of administrative and research staff while promoting a collaborative work environment.
• Coordinate clinical research studies and operational activities, ensuring compliance with study protocols, sponsor requirements, institutional policies, and regulatory guidelines.
• Support regulatory compliance by coordinating regulatory documentation, submissions, quality assurance activities, audit readiness, and corrective action plans, as needed.
• Monitor study timelines, enrollment, operational metrics, and project milestones, communicating progress, identifying issues, and assisting with timely resolution.
• Assist with departmental and study budgets by tracking expenses, reconciling financial activity, preparing reports, and coordinating with Finance and other institutional departments.
• Coordinate communications and activities with investigators, sponsors, CROs, vendors, consultants, and internal departments to support departmental and research operations.
• Prepare reports, presentations, dashboards, and operational metrics to support leadership decision-making and continuous process improvement.
• Participate in departmental meetings, committees, and special projects, and perform other related duties as assigned.

Qualifications

• Bachelor's Degree in Health Care Administration, Public Administration, Business Administration, Life Sciences, Clinical Research, or a related field; master’s degree preferred.
• Clinical research or project-management certification is preferred.
• 5 years minimum experience, preferably in a hospital, academic medical center, health care, clinical research, or related environment.
• Experience in clinical research operations, departmental administration, budgeting, regulatory activities, or project management preferred. 
• Supervisory, team-lead, or staff-coordination experience preferred.
• Experience working with a contract research organization, pharmaceutical company, biotechnology company, academic research organization, or clinical research sponsor preferred.
• Experience with clinical trial management systems, electronic data-capture and regulatory platforms, financial and contract-management systems, research

General Skills and Competencies

• Knowledge of applicable clinical research, regulatory, and accreditation requirements, including FDA, GCP, ICH, Institutional Review Board, The Joint Commission, New York State Department of Health, and institutional standards.
• Excellent written, verbal, interpersonal, and organizational skills.
• Strong analytical, problem-solving, and project-management abilities.
• Ability to manage multiple priorities, projects, deadlines, and stakeholders.
• Demonstrated professionalism, accountability, adaptability, attention to detail, and commitment to quality. 

Strength through Unity and Inclusion

The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai’s unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual.

At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history.

About the Mount Sinai Health System:

Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time — discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients’ medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News & World Report's Best Hospitals, receiving high "Honor Roll" status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News & World Report’s “Best Children’s Hospitals” ranks Mount Sinai Kravis Children's Hospital among the country’s best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek’s “The World’s Best Smart Hospitals” ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.

Equal Opportunity Employer

The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization.