Department Description:

The Division of HIV, Infectious Diseases and Global Medicine at the University of California, San Francisco (UCSF) is an internationally recognized global leader in clinical care, research, and education. With its home-base located at Zuckerberg San Francisco General Hospital and Trauma Center (ZSFG), the Division has been ranked as the top facility in the country for AIDS care since 1983. The Division’s work is featured frequently in the media, and it is often visited by numerous international, national, state, and local dignitaries and delegations. The Division consists of approximately 38 faculty members, 16 fellows/postdoctoral scholars and 170 academic and staff employees. It is the largest Division of the Department of Medicine (DOM) at ZSFG, with a total expenditure budget of approximately $52 million dollars.

Job Summary:

This position supports the Principal Investigator (PI), as Project Director, independently carrying out a broad range of research responsibilities, including hiring, training, and supervising staff; being the main bridge between field operations and study leadership; directing the Community and Scientific “Advisory Boards; developing study materials such as questionnaires; working with the data manager to ensure data are accurate and stored properly; maintaining IRB approval for all study activities; contributing to the preparation and dissemination of study products such as conference presentations and manuscripts.

The incumbent supervises staff who work with departments, patients, and families to use clinical research techniques. Receives assignments in the form of objectives with goals and the processes by which to attain them. Coordinates study participant interview space. Directs the Community Advisory Board and Scientific Advisory Board, which provide study guidance. Leads pilot testing of study tools and resources that precede main study activities. Supervises daily operations, and performance requirements. Has oversight for staffing, performance management, and programmatic workflow of project.

Specifically, the position involves a program of clinical studies aimed at identifying risk factors unique to safety net patients and people living with HIV (PLWH), which will inform health care delivery. Under the supervision of the Principal Investigator (PI), the incumbent will initiate, plan, manage and analyze resulting data from observational studies.

The individual will be responsible for hiring and managing support staff, which will entail supervising all support staff work activities. As such the individual will be responsible for training and evaluation of support staff. The individual will be the direct link between study staff and study investigators.

The individual will work with the study data manager to coordinate data management and analysis. In conjunction with the PI and other analytic staff, the incumbent will contribute to the interpretation and communication of study findings (e.g., conference presentations and publications).

In addition, the incumbent will organize and lead regular meetings with investigators, project staff. In conjunction with investigators and other teams, the individual will author the study protocol, study forms, applications to the Institutional Review Board and other data-related documents related to the project.

Responsibilities

%

of time

Essential Function (Yes/No

)

Key Responsibilities

(To be completed by Supervisor)

20

Yes

Distributes work. Monitors the progress of work of assigned staff. Researches and resolves issues and discrepancies. Manages subordinates' quality and quantity of work to ensure the unit meets its objectives. Reports performance evaluation to management.

Recommends salary actions, promotions, and terminations. 

20

YesFollows internal policies and processes. Supervises assigned staff to ensure compliance. Trains employees on research regulatory processes, database entry, and working with participant families. Implements and maintains defined research study processes. Oversees IRB approval, compliance, and modification

10

YesServes as the main liaison between the study and program leaders. Proposes solutions to difficulties arising from multidisciplinary research and implements structural changes to maximize time efficiency within the constraints of limited resources. Contributes to the development of new grant applications.

10

YesOversees and reviews the study and helps create systems and forms to ensure research protocols are developed. Reviews accrual and eligibility for each participant to ensure compliance with human subject protection regulations and quality recruitment. Multi-tasks and prioritizes to smoothly coordinate studies and ensure patient safety.

5

YesReviews data for accuracy, addresses deviations or issues, and communicates regular updates to ensure accurate study reporting.

5

YesMonitors and audits visits. Monitors preparation in order to oversee and assist study coordinators in preparing for audits. Ensures data are sufficient and updated, including all regulatory documentation. Uses computer applications to generate reports and quality assurance of required data entry. Attends all meetings with auditors. Assists staff assigned with monitoring site compliance.

5

YesOversees the incoming data interpreted from samples and ensures that it is correctly entered into respective databases, and reviewed. Ensures integrity and security of samples.

20

YesEvaluates assigned staff performance and reports to management. Provides guidance and excellent judgement. Seen as a role model by assigned staff. Recommends personnel-related actions. Participates in the recruitment and orientation of new employees.

5

YesDirects the Community and Scientific Advisory Boards; leads questionnaire development and pilot-testing; tests all new tools, resources, and products on which the study relies, including toxicology testing kits

100%

(To update total %, enter the amount of time in whole numbers (without the % symbol - e.g., 15, 20) then highlight the total sum (e.g., 1%) at the bottom of the column and press F9. The total sum should add up to 100%.)

Qualifications

Required Qualifications:

• Bachelor's degree in related areas

• Minimum of 3 years of directly related experience

• Broad knowledge of clinical, laboratory and behavioral research and research philosophy. Demonstrates ability to translate clinical research philosophy into best practices in a study setting

• Demonstrates project management skills. Ability to effectively manage multiple priorities, prioritize projects and meet the demands of a fast-paced and dynamic work environment. Adaptable to quickly changing priorities

• Demonstrates experience managing people with a wide range of educational backgrounds and skills. Demonstrated management and conflict resolution skills to effectively lead and motivate others. Demonstrated experience in training others in the field of research

• Critical thinking skills to evaluate issues and identify a potential solution  

• Strong communicator; includes verbal and written, active listening, critical thinking, persuasiveness, advising, and counseling skills. Clear and concise communicator. Ability to influence and negotiate          

• Excellent interpersonal skills, including but not limited to: problem-solving, teamwork development, leadership, and mentorship. Interpersonal skills to effectively motivate others. Works well with others to achieve common goals. Ability to cultivate relationships with multiple stakeholders at various levels of administration

• Ability to perform all commonly applicable functions in word processing and spreadsheet software; ability to incorporate AI cautiously but effectively. Effectively uses the campus's clinical information and documentation application programs

• Skills to work collaboratively with other cross-functional teams. Ability to interface and collaborate with other members of an extended study team. Ability to influence/persuade. Proven ability to effectively coordinate and integrate programs with others in the division, department, and organization

• Proven ability to work with marginalized populations in a clinical research setting 

• Experience initiating, managing, and directing complex epidemiologic studies       

• Experience translating research findings for use in health and public health areas

Preferred Qualifications:

• MPH or related master’s degree 

• Commanding knowledge of community-based medical services   

• Knowledge of grant writing; ability to support grant application submissions