Administrative Assistant
Job description
onsemi is seeking a highly organized and proactive Administrative Assistant to provide confidential and comprehensive support to a Vice President of a Business Division and their leadership team. In this role, you will be a critical partner, enabling executive efficiency through effective calendar management, operational coordination, and administrative excellence in a fast-paced, global environment.
Responsibilities
- Provide high-level, confidential administrative support to the VP of Business Division and leadership staff, ensuring seamless day-to-day operations
- Manage complex and dynamic executive calendars, optimizing scheduling efficiency and prioritizing critical business needs
- Coordinate domestic and international travel arrangements, including flights, accommodations, ground transportation, and visa/passport processing
- Prepare, review, and submit expense reports in compliance with company policies and timelines
- Plan and coordinate executive meetings, including agenda preparation, materials development, and follow-up actions
- Organize and support internal and external meetings, including customer visits, conference room setup, and catering arrangements as required
- Act as a primary point of contact for incoming communications (emails, calls, mail), ensuring timely responses and proper prioritization
- Maintain and update organizational charts, contact lists, and departmental records
- Manage TEAMS sites and support SharePoint access requests, content updates, and user permissions
- Support cross-functional coordination by liaising with internal stakeholders, leadership teams, and external partners
- Handle multiple projects simultaneously, ensuring timely execution and adherence to strict deadlines
- Assist in purchase order creation, invoice tracking, and vendor coordination
- Manage office operations, including supply inventory, ordering, and workspace/seat assignments
- Coordinate IT equipment requests, onboarding/offboarding setup, and asset tracking
- Prepare documentation for international shipments, including compliance with Global Transfer Systems (GTS) requirements
- Drive process improvements to enhance administrative efficiency and effectiveness
- Maintain the highest level of professionalism, confidentiality, and discretion at all times
Qualifications
- Bachelor’s degree or equivalent relevant experience
- Minimum 7+ years of experience supporting senior leadership, including VP or C-level executives
- Proven experience managing complex calendars, travel logistics, and executive priorities in a fast-paced environment
Skills & Competencies
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams) and collaboration tools
- Strong organizational and time-management skills with exceptional attention to detail
- Ability to work independently with minimal supervision while maintaining high productivity
- Excellent problem-solving skills with a proactive, solution-oriented mindset
- Strong interpersonal and communication skills, with the ability to interact effectively across all levels of the organization
- High level of professionalism with a positive, approachable demeanor
- Ability to prioritize competing demands and manage multiple stakeholders simultaneously
- Adaptability and resilience in a rapidly changing, high-pressure environment
- Strong sense of ownership, accountability, and commitment to delivering results
onsemi is excited to share the base salary range for this position is $61,065.00 to $107,065.00 Range exclusive of fringe benefits or potential bonuses. The final pay rate for the successful candidate will depend on geographic location, skills, education, experience, and/or consideration of internal equity of our current team members. We also offer a competitive benefits package. https://www.onsemi.com/site/pdf/Benefits-Summary-USA.pdf
onsemi
(Nasdaq: ON) is driving disruptive innovations to help build a better future. With a focus on automotive and industrial end-markets, the company is accelerating change in megatrends such as vehicle electrification and safety, sustainable energy grids, industrial automation, and 5G and cloud infrastructure. With a highly differentiated and innovative product portfolio, onsemi creates intelligent power and sensing technologies that solve the world’s most complex challenges and leads the way in creating a safer, cleaner, and smarter world.